Most
organisations have meetings because they have huge conference rooms
with double-bed-sized tables, which may otherwise be claimed under
the Rent Control Act, or worse by p3p orgies. These days, many organisations
have meetings to ensure at least three persons have been left in
the organisation post retrenchment.
The hierarchy in any organisation, which has
at least three people (as above), is decided by whether:
i. You're the one calling the meeting
ii. You're the one going into the meeting
iii. You are the one taking down messages for
the people in the meeting
Your ultimate aim should be to join either
group 1 or 2 because obviously, group 3 requires the intricate skills
of conversation, recall, and documentation.
IMPORTANT TIPS FOR SUCCESSFUL
MEETINGS
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» Always
have an agenda for a meeting. Without it, you will achieve nothing.
With it, you will achieve at least an agenda.
» Circulate meeting
information to all participants before the meeting. This should
include objectives, agenda, location, date/time, background
information, and assigned preparation items. This is to frighten
them into wearing ties and their grandpa's cufflinks (and whatever
is the equivalent for women.) You could also include humourous
opening lines in case you plan to use them, so that everyone
knows when to wake up and laugh.
» Always start on
time. I have no idea why.
» People want you
to be interesting, stimulating, informative, and entertaining
at meetings. They don't want you to be yourself. Harness your
nervous energy and transform it into vitality and enthusiasm.
This might require Viagra. Please consult a physician first.
» Schedule short
breaks regularly. There should be no more than two minutes of
continuous sitting.
» Encourage concise
communication. 'Yes' or 'no' or 'maybe'.
» Record meeting
notes and store them in a meeting archive. This is very important
for intra-office communication as it provides people with the
opportunity to stick yellow slips on reports no-one will read
and write their juniors' name on the slips. It is the only way
they remember their juniors' names and not call them ''heywatsisname?!'' |
THERE ARE BROADLY FIVE KINDS OF MEETINGS:
Brainstorming: This means the caller
of the meeting has just found that his or her bag of ideas has been
evacuated. The good thing is it is presumed that everyone at the
meeting has a brain; the bad thing is it is presumed it works. The
fool-proof strategy is to type in 'google' or 'dogpile' or any similar
poopy sounding search engine on the internet and fill in 'topic+of+the+meeting'
in the search box. Then, open every sixth site and note every sixth
word from it. Use these 'keywords' every six minutes of the meeting,
preceded by: ''I have a brill-ian-t idea...'' in the manner of someone
who has just blasted an underground tunnel to terrorist camps in
PoK. There will be people who might say: ''What exactly do you mean
by that?'' These people are your enemies. Note down their names
for future action. There might be people who might say: ''I did
that once earlier, but I...''
These people are thieves or your immediate
seniors. Call 100.
There will be people who say: ''Oh come on,
this is never going to work.'' Titter. These people are your top
bosses (and they are going to use your idea).
Presentations: My theory is that there
is a direct correlation between the collapse of world economies
and the rise in the use of laptops at meetings. Laptop presentations
usually require a laptop, a person who doesn't quite know how to
operate it, a person who has actually put all the information on
it but is required to keep quiet, a laptop-nurse who switches it
on and takes care of glitchy-goos, and several people to admire
the bold steps of human technology that PowerPoint has achieved
single-handedly in the colour and design department.
Use a new background/colour for your screen/slides,
or you will be considered outdated. If you think of using plastic
slides or the board, you will be wrapped in a bandage from head
to toe and sent off to Tutankhamen's Tomb. It's a good idea not
to match your clothes to the colours of your slides or you might
be considered a pie-chart or bar diagram, depending on your body
format.
Status
review: Such meetings are much like prison musters, ensuring
that everyone is there and indulging in only controlled criminal
activities likely to be productive for the company. It should normally
consist of 'Present?' and 'Yeah' but, for reasons unknown, requires
confessing every sin you may have committed, such as standing at
the coffee/tea station for two minutes in two years or, worse, standing
without a coffee/tea station in sight. Status review meetings are
more frequent around appraisal time, so that the boss is then absolved
from having to explain why you still are where you are and will
continue to be, unless you stop standing near or far from the present/absent
coffee/tea station. The caller of the status review meeting usually
has sheets of paper, much like the Penal Code, in which he/she ticks
off your crimes, while sipping coffee/tea from the aforementioned
coffee/tea station, while you are left with the option of going
back to your cell to write ''Work is Dog'' 2,000 times.
Damage control: You are usually called to a crisis meeting
so that later you can be blamed for things going more wrong after
they have gone wrong, and often, for the thing going wrong in the
first place, after all. Crisis meetings feature dramatic hand-gesturing,
watch-glancing, table thumping, four-letter-wording and endless
cups of coffee slugged like tequila shots (and maybe even tequila
shots, who knows). The correct strategy at damage control meetings
is to look as gloomy as Devdas on a dry day, nod or shake your head
vigorously, keep punching at your mobile, and take notes (just draw
scratchy straight lines across on paper, this gives the impression
of writing quickly and urgently). Try not to say anything on the
grounds that it may incriminate you.
Relationship meeting: I used to think that this meant that
sexual harassment at the workplace has now been legalised, but no.
These are about dealing with other colleagues/departments without
Thai-boxing. These could be called Fault Finding meetings or Finding-Where-To-Put-The-Blame-After-Fault-Finding
Meetings. They usually consist of constructive criticism and recommendations,
ending with ''or else'' and CC:ed to 'all' on the office e-mail
address list, so that everyone knows who got to carry the can of
crap. This is followed by an e-mail to the same list, saying that
the earlier e-mail was a mistake caused by a diabolical internet
virus that automatically sent it. You may get as critical as you
want at a relationship meeting as long as you start with, ''I just
want you to know where I am coming from'' and end with a sweet personal
inquiry such as ''And how is your son, Mr Chaudhry? Still serving
his life sentence or does he have any plans to escape soon?''
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